Data Privacy & Protection Policy

Platform: PMIS Portal Applies to: Candidates and host organizations Status: Reviewed periodically; changes notified on the portal

This policy outlines how PMIS collects, processes, stores, and safeguards personal data in compliance with applicable Indian laws. This Policy may be revised from time to time; any changes will be notified on the PMIS portal.

Information Technology Act, 2000 Aadhaar Regulations Digital Personal Data Protection Act, 2023

Introduction

PMIS respects the privacy of every individual whose personal information is entrusted to us. All personal data collected through the portal is handled responsibly, kept secure, and used only for authorized purposes related to the Internship Scheme.

Objectives

The objectives of this policy are to protect confidential and personal data against unauthorized access, misuse, or loss; to ensure compliance with applicable laws, rules, and regulations on data privacy and protection; to maintain transparency about the manner in which PMIS collects, processes, and uses personal data; and to promote accountability and safeguard the trust of citizens and stakeholders.

Information Collected

The following types of information may be collected and processed by PMIS:

User details including contact information, educational records, and address

Data Protection Principles

PMIS follows these principles in line with the IT Act, Aadhaar Regulations, and DPDP Act, 2023:

Lawful and Fair Use

Data is collected and processed fairly, with consent, and for lawful purposes.

Purpose Limitation

Data is used only for the specific purpose for which it was collected.

Data Minimization

Only necessary and relevant information is collected.

Accuracy

Data is maintained accurately and kept up to date.

Storage Limitation

Data is retained only for as long as necessary.

Security

Data is safeguarded against unauthorized access, loss, or alteration.

Transparency

Individuals have the right to know how their data is used.

Accountability

PMIS ensures compliance with legal and policy requirements.

Processing of Personal Data

Data is securely stored in accordance with Indian data protection laws. Processing is done only for legitimate purposes linked to PMIS services. Access is granted only to authorized personnel on a strict need-to-know basis.

Data Transfer

PMIS does not disclose or transfer personal data to third parties except in the following cases:

With the explicit consent of the user
As required by law, court orders, or regulatory authorities
For audit or fraud prevention purposes
To statutory bodies or regulators as mandated

Data Security and Privacy Safeguards

PMIS maintains physical, technical, and procedural safeguards to protect personal data. These include:

Controlled and restricted access to sensitive information
Secure backup and disaster recovery systems
Encryption and access control measures on servers and applications
Regular system logs and monitoring of access
Strict disciplinary action in case of any violation of this policy

Note Users may, at any time, withdraw their consent for providing personal data through the PMIS portal.

Policy Violation

Any violation of this policy may lead to disciplinary and/or legal action, including termination of services or prosecution under applicable laws. PMIS reserves the right to initiate necessary measures to safeguard data privacy.

Policy Review

This policy is reviewed periodically and updated to reflect changes in law, technology, or business practices. PMIS ensures that the latest version of this policy is always available on the portal.